This policy governs the use of personal data which you provide to us via our website, portal and email. Personal data is any or all data relating to a natural person who is identified, or can be identified, from the data.
At Clayton and Clayton Accountants LLP, your privacy is of paramount importance. We understand that how your personal data is used and shared online matters to you, and we take the privacy of those who visit our website www.claytoncca.co.uk and our document portal www.irisopenspace.co.uk very seriously.
We require your ID documents for the purposes of our obligations to our regulatory body ACCA to remain compliant.
Beyond this requirement we will only collect any additional data, as and when it is related directly to us performing our services to you. We will always process that data in compliance with the law.
Our website does not currently contain links to other sites, if this status changes at any point we shall keep you informed to ensure you are aware.
Who We Are
the Website is owned and operated by Clayton and Clayton Accountants LLP
the portal is owned by IRIS and operated by Clayton and Clayton Accountants LLP
our VAT number is 280617012
we are regulated by ACCA
we are a member of ACCA
You have certain rights as a data subject under the General Data Protection Regulation (GDPR) 2018, which governs the collection, processing and disposal of personal data by organisations such as ours.
In relation to personal data about you, you have the right:
to be informed about how and why we collect and use the data
to be given access to the data we hold
to have any inaccurate or incomplete data rectified
to ask us to delete personal data earlier than we might already dispose of it
to prevent us from processing the data further
to object to us using the data for particular purposes
We provide contact details at the end of this Policy for you to use if you have any complaint about our processing of your personal data. If you are not satisfied with the way we deal with this issue, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), which is the body in charge of supervising personal data use in the UK.
What Data Do We Collect?
If you communicate with us by e-mail, we will collect your name and e-mail address and any other details you wish to supply, i.e. telephone numbers to enable contact relating only to necessary communication in line with your business requirements. We do not collect any other personal data by any other method. We have cookies on our website, however we do not take any information via this method and we do not share the information elsewhere.
How Is Your Data Used?
We will process and store your data securely, and we will only keep it for as long as we need it for the purpose for which it was collected.
In relation to the data we do collect, as laid out in the section above, we may use it as follows:
to reply to your email
To inform you of promotions or hospitality events provided by Clayton and Clayton Accountants LLP
To write to you for business purposes
You have the right to withdraw your consent to our use of your personal data at any time, and to request that we delete it.
We will not share your personal data with anyone at any time.
How and Where Do We Store Your Data?
We will only keep your data as long as we need it for the purpose(s) for which it is collected, and/or for as long as we have your permission to hold it.
Your data will be stored in the UK within a Secure Cloud Based Storage.
The steps we take to secure your data include:
Locked files within the office, Password Protected Portal and electronic files are User Specific in relation to access.
Accessing Your Data
You are entitled to make a Subject Access Request under the GDPR. This means that you may request a copy of any personal data we hold about you, free of charge. We will provide any or all information in response to your request within 30 days if you contact us on GDPR Officer, Clayton CCA, 64 Market Street, New Mills, SK22 4AA
If you have any questions about the Website or this Policy, or you wish to make a Subject Access Request, then please contact us as follows, making your request or query clear:
telephone: 01663 743600
64 Market Street,
Amending the Policy
We may change this policy from time to time, in response to changes in the law or for operational reasons. Any changes will immediately be posted on the Website and you will be deemed to have accepted the amended Policy if you continue to use the Site afterwards. You should therefore regularly review this Policy.
Information Commissioners Office Details
Information Commissioner's Office